Event management glossary

An academic abstract is a concise summary of a research study, paper, or presentation, providing an overview of the key aspects and findings of the work. It serves as a preview, helping readers or event organizers quickly grasp the content and significance of the research without having to read the entire paper or presentation. Academic abstracts are commonly used in conferences, journals, and academic publications.

In the context of academic conferences, an abstract for a poster presentation summarizes the content that will be displayed on a poster board during the event. Poster abstracts typically include the research objective, methodology, key results, and conclusions. Posters allow researchers to visually present their work and interact with attendees through informal discussions and Q&A sessions.

A detailed schedule outlining the program and activities planned for the event.

Tekniken och utrustningen som används för ljud, ljus och visuella presentationer under eventet.

A breakout session is a smaller, focused session or workshop that takes place during a larger event. These sessions allow attendees to delve deeper into specific topics, exchange ideas, and engage in more interactive discussions.

The process of ensuring the safety and comfort of attendees in large gatherings.

The financial plan detailing projected expenses and income for an event. With a good event budget an organizer can also calculate the event ROI.

The process of planning, organizing, and executing events to achieve specific objectives, such as conferences, parties, or corporate gatherings.

Event marketing refers to the promotion and advertising activities used to attract attendees and generate interest in the event. This may involve email campaigns, social media promotions, traditional advertising, and influencer partnerships.

An individual or group with an interest or influence in the event, such as sponsors, attendees, or organizers.

The physical location where an event takes place, such as a conference center, hotel ballroom, or outdoor space.

A company or organization showcasing its products or services at an event's exhibition area. Can be done physical in live events or digitally in virtual events if the platform has theese features. Invajos Beyond platform has of course support for this. =)

A hybrid event is an event which combines physical and online (virtual) attendance. Requires some sort of virtual platform for video streams and other tools to make the event great.

A prominent and influential speaker who addresses the audience at the main session of an event.

The process of setting up and tearing down event equipment and materials.

The process of coordinating and managing various operational aspects of an event, such as transportation, accommodation, and equipment.

A person responsible for managing event operations and logistics during the event.

A list of participants with relevant information. In an event management system the participant list can be a extremely useful resource where the organiser can check all participant information, logs, tickets and replies. Its also a place where organisers can send messages to the participants and update their information.

An Event PCO (Professional Conference Organizer) company is a specialized organization that offers comprehensive services for planning and executing various events, particularly conferences and meetings. They can handle event logistics, venue selection, registration, content management, marketing, on-site management, and financial aspects. By taking on these responsibilities, Event PCOs allow event organizers to focus on the event's content and objectives while ensuring smooth and successful gatherings that leave a lasting impression on attendees.

A minute-by-minute outline of the event's schedule and activities for event staff and crew.

Financial support or provision of resources by companies or organizations in exchange for branding and exposure at the event.

Promotional items or merchandise given to attendees as souvenirs.